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April Measure J Update
BID PROCESS update
We are currently in the middle of the bid process for the Village/Plaza Renovation project. Bids will be opened on April 12th, staff will make a determination on winning bidder, and they will present their recommendation at the April meeting of the Board of Directors. With the Board's approval, staff will issue a notice to proceed and construction can then begin. We anticipate construction will begin at the end of April, some time around the 25th. When staff receives the bids and can determine the final costs associated with the project in the village, they can begin to make determinations as to which other planned Measure J projects can commence.
The District has pre-qualified a set of 6 contractors for the bidding process required to begin construction for the Village/Plaza Renovation. There will be a 45 day window where the bid will be advertised and the District will await responses from potential contractors. Once that is complete, staff will choose an appropriate contractor and bring their recommendation to the Board of Directors. Once staff receives the Board’s approval, a Notice to Proceed will be issued and construction can begin. Our construction management firm, ICS, estimates that this Notice to Proceed can be initiated by April 22nd. If all goes according to plan, construction will begin at that time. Of course, unforeseen circumstances may still require the District to update that timeline.
Once the bids are received and the District has an accurate accounting of the costs associated with the Village Renovation we can ascertain which other projects can begin moving forward. Stay tuned for updates on those other projects in the upcoming months!
Jim Streng Park is open to the public and ready for recreating! The grand opening of Jim Streng Park was an absolute success. The community showed up in force to make the event a truly memorable occasion. FORPD was so happy to see all of you who could attend. The monument sign is the last piece of the park that is still processing; the proof is approved and the sign should be manufactured soon. Stay tuned!
The renovations in the village are still awaiting final approvals from the County. District staff is working as hard as they can to push this project along. FORPD is still anticipating a construction start date in early 2022. We are all incredibly excited to finally be able to break ground, but we temper that excitement with the knowledge that the pre-construction process is unavoidable. Currently, the District’s construction management firm, ICS, is pre-qualifying contractors to enable a speedier bidding process. The District is also in talks to pre-purchase the site’s playground equipment in order to battle rising costs and delays in material deliveries.
La Vista’s lease option is still under deliberation between the two entities involved: FORPD and San Juan Unified School District. Out of sync Board schedules slows communication to a degree while both parties work towards an agreement that satisfies the community’s needs.
Meanwhile, work is still progressing towards paving the gravel parking lot at Phoenix Park between the Community Gardens and the Phoenix Dog Park. District staff is working towards engineered drawings that can be sent to the County for permitting.
JIM STRENG PARK
Jim Streng Park is ready for public use! The District is still waiting on the manufacturing and installation of the park’s monument sign, but otherwise we are happy to invite everyone to head out to the park and enjoy the new amenities.
The Village Revitalization Project is still stuck with County design review. Our architects are confident that the comments they have been receiving are almost entirely satisfied which will enable us to begin the bid process and move towards construction’s start. Due to timing requirements of this process, it is unlikely that construction will be able to start in earnest until after the new year.
LA VISTA PROPERTY
District staff is still working closely with San Juan Unified School District staff in order to come to an agreement on the La Vista property.
Other projects are being placed on hold until the District is provided with updated cost estimates to be sure that the rising cost of materials does not prohibit further activities.
Jim Streng Park
Jim Streng Park is nearing completion, as playground installation contractors finalize their work which will allow the final touches to be added to the park. Once the playground is installed, the final concrete curbs can be added which will allow the resilient surfacing to be completed. Afterwards, there are some final plantings, fence work, and site furnishings prior to the park’s grow-in period.
At the village, hazardous material abatement is complete in the salon and stage buildings. With final testing by a hazardous materials specialist, demolition can occur. Afterwards, abatement and demolition will proceed at the two small sheds in Village Park. The District is still waiting on final approvals from the County. Once those are received, the District expects to begin advertising for bids for general contractors immediately. With any luck, the County will approve everything and construction should be able to start prior to the end of the year.
District staff held the first pre-construction meeting for work to be performed in the village. This meeting concerned demolition of buildings in the village in preparation for the larger construction project that will be transforming the area.
Expectations were laid out to the contractor in charge of demolition and questions were answered regarding scope. The District’s expectation is for demolition to begin once all the required paperwork has been filed with the County by our contractor; approximately 10 working days.
Staff is close to being able to review the most recent, and hopefully final, comments from the County on the overall project’s construction documents. Once these comments are reviewed, the plans will be sent back to the County for, again hopefully, a final time. The District is confident that the bid process for the main body of work will begin in September. This will take approximately 45 days and coordination with an upcoming Board of Director’s meeting to provide final approval and a notice to proceed.
Jim Streng Park
At Jim Streng Park, construction continues. Much of the concrete has been poured, the natural play area has been set, irrigation is in and ready for plants, and we are awaiting word from the playground installer as to when they can begin. Progress continues steadily at the site.
La Vista Softball Fields
The agreement for the lease on La Vista’s fields is with District Council. Once cleared, the contract will be taken to each organization’s Board of Directors for the final agreement.
Jim Streng Park
Jim Streng Park is well under way; grading, irrigation, and utilities have been installed throughout the park. Access points are being graded and compacted, and the playground is set to begin being installed during the second week of August. The project remains on schedule.
Village, Plaza and the Amphitheater still remain in the County’s hands. District staff are confidently hopeful that this will be the final round of comments from the County. A contract has been approved by our Board of Directors for demolition and abatement of hazardous materials, though the District has a 90 day window to hold the contract in order to attempt to align the demolition with the construction throughout the site. The District’s construction management firm holds that the bid process for the overall construction should begin in September.
There has been no further progress on La Vista Fields or Phoenix Park at this time.
Jim Streng Park
Construction has begun on Jim Streng Park off of Hazel Avenue and Lake Nimbus Drive! At this point, the project is revolving around grading and underground utilities. Construction is expected to last through September.
In the Village, District staff are still working through the permitting process and on moving a water line from within the District’s property. Staff are currently in the bidding process for a demolition contractor. Once that is completed, the selected bidder’s contract will be taken to the Board of Directors for approval at the July 28th Board of Director’s meeting. Once approval is received, staff have a 90 day timeline to issue the Notice to Proceed. This window is so that timing can be coordinated between demolition and construction so as to prevent demolished buildings from sitting for too long prior to the start of construction.
Demolition is expected to take about two months. Current timeline estimates point to construction beginning in September 2021, but we have to wait for the final sign-off from the County prior to beginning, so the start date is a bit of an unknown at this point.
La Vista Softball Fields
The District is still in talks with San Juan Unified School District to lease property at La Vista School off of Bannister Road in order to move the Phoenix Park girls’ softball field project from Phoenix to the La Vista School site. More news should be available no later than August.
Phoenix Park Dog Park & Community Gardens
The FORPD Board of Directors have approved movement on paving the large dirt and gravel parking lot at Phoenix Park between the Dog Park and Community Gardens. District staff is currently working on identifying an exact design for the space to maximize parking availability prior to finding contractors to perform the work.
District staff is in discussions with the Fair Oaks Water District and PG&E concerning water and gas lines that travel through the parking lot in front of the Clubhouse. Until a resolution is reached, construction may be delayed. In addition, final permits for the project are still under review with Sacramento County. Demolition is still slated to begin in early summer.
Jim Streng Park
The District is finalizing the last encroachment permit that is required before construction can commence. Staff expects construction to begin over the next two weeks.
La Vista Fields
District staff is in discussions to enact a lease agreement with San Juan Unified School District in order to acquire property at SJUSD’s La Vista School site off of Bannister Road. SJUSD will discuss and potentially agree to terms in June, and then it falls to each organization’s respective Boards of Directors to finalize and enact the lease agreement. The property would allow the proposed Phoenix girls’ softball fields to be moved from Phoenix to La Vista’s site.
The Fair Oaks Board of Directors has approved the paving of the gravel parking lot at Phoenix Park to commence. District staff is working towards accomplishing this goal in fiscal year 21/22.
The Fair Oaks Board of Directors has approved pickle ball courts to be placed at Fair Oaks Park. The current skate park will be moved to the west and re-designed and pickle ball courts will be added in their place
District staff has begun exploring options for phasing in a possible bike park expansion at Phoenix Park.
The Village/Plaza Project is still waiting on plan review with the county. At this point, the District is working with the Fair Oaks Water District and PG&E to potentially move a water line and a gas line that each travel through the old right of way (now the Clubhouse parking lot). Moving these lines will allow access for future maintenance without forcing any damage to the newly renovated park space. Talks are in progress on how to accomplish this task with as little impact to the public as possible. Demolition of some areas of the site is still estimated to begin towards the end of May.
Talks with San Juan Unified School District for the La Vista School property are moving along nicely; there will potentially be a meeting of our two organizations’ respective Boards in the near future. The acquisition of La Vista would enable a space for girls’ softball fields and varied other District uses within the expansive grounds of the site.
A small amount of Measure J funding was utilized to re-open the unsafe playground in the middle of Phoenix Park; it is now safe and inviting for your family to visit. Bring your kids and have fun!
Swallow Way is slightly delayed due to permitting issues with the County, but the District expects construction to begin very soon.
At April’s Board meeting, the Board of Directors approved staff’s request to move forward on paving the gravel parking lot at Phoenix Park which is adjacent to the Community Gardens. This paving project was approved via community outreach in the original plans for the area as a way to relieve the parking impaction throughout the park, and the project can commence without affecting the potential for the undeveloped areas at Phoenix Park, which will be going back to public outreach when the District is ready to move forward with the broader projects there as a whole.
The District put out a Spring Preview with updates on the Village Park renovation project. You can view that video on Facebook.
Measure J Projects continue on at pace!
Jim Streng Park’s construction documents have been completed and have gone to bid. The District will be considering all bids submitted before picking the appropriate bidder. Construction will commence soon after the bidding process is complete.
Some additional Measure J funding was supplied to the Fair Oaks Bike Park to install an irrigation system and a rolling gate to close the area for maintenance. Final bids are back on the gate fabrication and install, and construction will commence in the beginning of February. The irrigation system was designed and installed by District staff, which was a great cost saving measure while still ensuring high quality workmanship.
Village, Plaza, the Community Clubhouse, and the Veteran’s Memorial Amphitheater are getting closer to construction every day. The park site construction documents are at 100%, the Amphitheater plans at 95%, and the Clubhouse plans are awaiting permits. There is still some final review required of each set of plans before the District goes out to bid. We’ll keep working on each set diligently.
As always, for more information check out the District’s webpage set up to promote transparency at https://forpd.icitywork.com.
The Village and Plaza Park projects continue in construction document creation and review. COVID-19 has created delays in the review process throughout construction projects across the nation.
Improvements to the Community Clubhouse continue as well. At this point, designs are set and District staff are in the process of deciding on materials and aesthetics for the project.
The Veteran’s Memorial Amphitheater is likewise on-going, as staff is working closely with project architects to identify all potential issues with the design and correct those issues during the finalization of construction documents.
*Project start dates are still estimated to be within quarter one 2021 or the first half of 2021.