Form Center

2. FACILITY USE INQUIRY

   Please complete this form to inquire about the rental of a facility. Please allow up to three (3) business days for staff to respond to inquiries. Office hours are Monday-Friday 9am-5pm.

   If you are only looking to find out if certain dates are available, you can click here to submit our simpler Interest Form. If you want to submit a formal application to receive a contract, use this form below.

3. RENTAL CONTACT INFO

   916-536-6753 rentals@forpd.org

5. Tentative Hold Notice

   This form submittal ensures that the requested facility will be tentatively held (if available) for the date and time specified above. The applicant will be contacted with an approval status no later than three (3) business days after the application is received. If conflict with the request should arise, an alternative date and/or time may be suggested. After the application is approved, the applicant will have one week (7 days) to make their initial payment/deposit to permanently hold their date and time.

7. CONTACT INFORMATION
9. First Name*
10. Last Name*
12. Applicant on behalf of:*
    -- Select One --IndividualCommunity PartnerBusiness
13. Name of Community Partner or Business
15. Address*
17. City*
18. State*
19. Zip Code*
21. Phone Number*
23. Email Address
25. Day of Event Contact

    This person will be responsible for check in and check out procedures

27. Name
28. Email Address
30. Phone Number
34. FACILITY & EVENT DETAILS
36. Rental Facilities*

    Please select from the following facilities in which you are inquiring.

    1. 
       

    
    

    1. Ampitheatre (min. 4hr rental)
    2. Arts & Crafts Room (min. 3hr rental)
    3. Black Box Theatre (min. 4hr rental)
    4. Clubhouse Auditorium (min. 4hr rental)

    1. Community Flex Rooms (min. 3hr rental)
    2. McMillan Center (min. 4hr rental)
    3. Old Library (min. 2hr rental)
    4. Village Hall (min. 3hr rental)
37. Rental Fees

    Click Here for Rental Fees

39. EVENT DETAILS
41. Event Type / Event Name*
42. Estimated Attendance*
44. Date(s) of Use and Hours Requested*
    Date(s) of Use and Hours Requested Start Date

    Date(s) of Use and Hours Requested Start Time

    —

    Date(s) of Use and Hours Requested End Date

    Date(s) of Use and Hours Requested End Time

    Include set up & clean up. Rental hours 9am-11pm

45. Day(s) of the Week*

    1. Monday
    2. Tuesday
    3. Wednesday
    4. Thursday

    1. Friday
    2. Saturday
    3. Sunday
47. Event Description / Comments / Requests
49. Is any part the event outside?*
    -- Select One --YesNo
50. Will alcohol be served? (restrictions apply) *
    -- Select One --YesNo
52. Will alcohol be sold? *
    -- Select One --YesNo

    If Yes, terms and conditions apply.  Please view below.

53. Type of Amplified Sound*
    -- Select One --In house systems (Clubhouse, Village Hall, Blackbox)DJBandSpeeches / Announcements OtherNone
55. Alcohol Requirements*

    1. Alcoholic beverages are not prohibited outside of the facility, except for the McMillan Center patio area.
    2. Security must be present during the duration of the event when alcohol is present.
    3. Liquor liability insurance is a required component of renal insurance.
57. Alcohol Sale Requirements*

    1. There will be an additional $150 charge for the selling of alcohol.
    2. Renter & Seller is responsible for obtaining and providing a copy of an "ABC" permit.
59. Security Charges

    Security is required if alcohol is served or sold.

    Ratio of Security Guards	Charge/Hour	Ratio of Security Guards	Charge/Hour
    1-149 in attendance 1 security guard required	$37.00	150-249 in attendance 2 security guards required	$74.00
    250-349 in attendance 3 security guards required	$111.00	350-449 in attendance 4 security guards required	$148.00

63. INSURANCE, POLICIES, & REGULATIONS
65. Rental Liability Insurance

    Rental liability insurance is required for rentals and may be obtained through a private provider or through our partner agency Event Helper. Quotes can be obtained through their website at https://www.theeventhelper.com#czi8ny

    Click Here for Insurance Requirements

    It is recommended not to purchase the insurance until the rental application is approved.

67. Liability Insurance*

    1. I understand that I will provide rental insurance coverage as outlined in my rental agreement.
    2. I understand I will need to submit the insured certificate to the District no later than 14 days prior to my rental.
71. Acknowledgment of Reservation Policies & Regulations*

    Please read prior to submitting your rental request.

    Click Here for Reservation Policies & Procedures

    1. I have read and understand the Reservation Policies & Regulations
75. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

    1. I agree.
77. Electronic Signature
78. Date
    Date
80. Once the form is completed please submit the form using the button below. Thank you for your interest in renting a Fair Oaks Recreation & Park District Facility.
82. Reservation Account Sign Up
    Create an Account

    If you wish to expedite the rental process please make an account with our reservation software.  

Leave This Blank:


84. 1. Receive an email copy of this form.
85. Email address

    This field is not part of the form submission.

86. Submit

* indicates a required field